InvoiceFlow
AI reads the invoice, matches the vendor, routes for approval. No human data entry required.
The problem
A regional construction company processed hundreds of vendor invoices monthly. Each one was manually entered into their accounting system—a process prone to errors, duplicates, and delays.
The AP clerk spent a full work week each month on data entry alone, and invoices frequently sat in inboxes for weeks before being processed or paid.
What we built
InvoiceFlow extracts every data point from an uploaded invoice—vendor, amounts, line items, terms, and due dates—then matches to existing vendors and projects and routes through approval automatically.
- •AI extraction from PDF, email, and scan uploads
- •Automatic vendor and project matching with override for exceptions
- •Multi-level approval workflows with full audit trail
- •Duplicate detection before payment is released
- •Direct sync to the general ledger after approval
A closer look
How it works
Invoices arrive by email or upload and land in a single AP inbox. AI reads the document structure and line items, then proposes a coding the clerk can confirm in seconds instead of typing from scratch.
Approved invoices flow to the accounting system without a second entry pass. AI earns its place on extraction and matching; humans stay responsible for approvals and exception handling.
The outcome
Manual invoice entry is eliminated for standard vendor bills.
Approvers see context and history without chasing email threads.
Finance has an audit trail from receipt through payment.
Need something like this?
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