CredentialVault
Every license, every payer enrollment, every expiration, tracked, surfaced, and renewed before it lapses.
The problem
A behavioral health group managing eight licensed clinicians juggled credentials and payer enrollments across spreadsheets, email reminders, and multiple payer portals.
A single missed expiration could halt a provider's ability to bill. Onboarding a new clinician meant weeks of duplicate data entry across every payer they needed to join.
What we built
A single source of truth for each provider: licenses, DEA, malpractice, clearinghouse enrollment, and payer status with effective dates and IDs—plus renewal workflows before anything lapses.
- •Provider roster with credentialing status at a glance
- •Payer enrollment tracking with in-flight application timelines
- •Expiration alerts at 30, 60, and 90 days with renewal tasks
- •Document vault for licenses, certificates, and policies
- •New-provider onboarding that kicks off applications across selected payers
A closer look
How it works
Each provider has one profile that aggregates every credential and enrollment. The practice manager sees what is current, what is expiring, and what is stuck in payer review—without logging into eight portals.
AI flags incomplete applications and missing attachments before submission. Automation handles reminders; humans handle payer follow-up and document collection.
The outcome
Credential expirations surface before they affect billing.
New provider onboarding follows a repeatable checklist instead of tribal knowledge.
The practice manager spends less time hunting status across payer portals.
Need something like this?
Tell us what's broken in your workflow. We'll tell you honestly if we can build it.
Start a conversation